Inside this section you will find samples/guidelines to help your chapter be successful, and to make your job as a volunteer more rewarding.
Chapter Sponsorship Programs | Financial Reserve Policy |
IRS 990 Filing - U.S. Chapters | Chapter Reimbursement Guideline |
Chapter Newsletter Template | Press Release Samples | Officer Nomination / Election | Website Sponsor Invoice | Records Retention Policy |CEBS PowerPoint Presentations
Education Program PowerPoint
Select one of these PowerPoint slide decks to have scrolling before education programs as attendees enter the room.
CEBS Canada | CEBS U.S. | Continuing Education Exam
Use the PPT template for chapter events too!
Chapter treasurers may wish to utilize these template documents, provided by the Southwestern Ontario Chapter.
Spreadsheets - one for Program Expenses/Revenue and the other for the Overall Chapter Financal Tracking. Both are straightforward and can be modified for individual chapter needs.
Utilize this audit checklist when performing the chapter audit every 1-2 years. This is only meant to be a reference. The checklist should be used to review accuracy and give credibility to the financial records, compliance efforts, and procedures of a chapter.
Chapter Sponsorship Programs
Several chapters have begun implementing a sponsorship program at the local level. This is a great way to help defray costs associated with educational programs. While chapters are not necessarily looking to make money, chapters should not look to lose money either.
These are guidelines from the Southwestern Ontario chapter. Each chapter is welcome to adopt their own guidelines.
Financial Reserve Policy
Reserve funds are a great safeguard for local chapters against economic downturns, sudden market shifts, catastrophes and other unforeseen events. The Governing Council recommends that each local chapter develop a financial reserve policy that details approved uses of their excess funds. Issues that should be considered include liquidity needs; how surplus funds should be invested; and ways of using the excess funds to reinvest in the chapter, members and the national organization. The following guidelines were developed by the Membership and Chapter Development Committee to help all chapters stay economically viable.
IRS 990 Filing - U.S. Chapters
All US Society chapters are required to file a 990 for the tax years ending December 31. Most chapters are able to file a Form 990N (e-postcard). Your chapter’s gross receipts must be $50,000 or less to utilize the e-postcard. Filing the e-postcard is an easy process and should take you less than five minutes to complete. You will not need any detailed financials to complete the e-postcard. The information you will need to complete the e-postcard is:
- Employer identification number (EIN) – the Society can provide this.
- Tax year information
- Legal name and mailing address
- Name and address of a principal officer
- Web site address if the organization has one
- Confirmation that the organization’s annual gross receipts are normally $50,000 or less
To file your 990N e-postcard, click here. Additional information is available here.
Chapter Reimbursement Policy
Chapters may choose to have a reimbursement policy for board members who travel. A chapter does not need to have a reimbursement policy. If the chapter has the financial means to do so, a reimbursement policy can be beneficial in ensuring fair treatment for all applicable costs associated with chapter business
The Toronto chapter provided this policy as a guideline. Please feel free to modify it for your chapter.
Chapter Newsletter Template
Many chapters send newsletters to members as a way to communicate "need to know" information and share feedback and positive member stories. Newsletters may be printed or sent electronically.
Here is a sample newsletter template chapters may utilize. Please feel free to change the design to suit your chapter's preference.
Here are some logos/graphics that may be useful:
Press Release Samples
At times, it may be relevant for a chapter to announce new graduates, new officers or other news to local media outlets. Here are some sample press releases.
Officer Nomination / Election
Chapters should solicit nominations for officer positions (President, Vice-President, Secretary and Treasurer) and one director position on an annual basis not less than 30 days prior to the annual meeting. Here is a sample call for nominations. Once the board is identified, chapters should alert members prior to the annual meetings.
Please contact the Society with any questions.
Website Sponsor Invoice
Many chapters currently have websites to promote local activity. Some chapter have secured a sponsor to help pay for the chapter's website. Here is a sample letter from one chapter to their website sponsor.
Financial Records Retention Policy
Thanks to the Twin Cities chapter for sharing their financial records retention policy. The Society is able to help chapters store financial information if needed. Any questions, please contact the Society.
CEBS PowerPoint Presentations
Interested in letting others know about the CEBS Program? We hope so! Many chapters have been presenting the CEBS program to college students and area businesses. Don't reinvent the wheel - take a look at these PowerPoint presentations for a starting point. Feel free to modify them to suit your needs. If you need assistance, contact Jennifer.